Medical Transcription Services

Specialized Medical Document Management to Meet Your Specific Needs

HIPAA requirements and other government regulations have made medical document management a specialty in itself – and one that most medical professionals would prefer to do without.

Elite Office Solutions’ Medical Division specializes in transcription services for hassle-free, HIPAA-compliant document management. As your virtual back office, we tailor our services to your existing systems for seamless integration of patient records and documentation. We increase productivity by helping medical professionals and offices spend less time on clerical work and more time on patient care.

Flexible Options Customized to Your Office

Elite Office Solutions understands that every medical facility from single-office physicians to hospitals, clinics, and medical groups has its own distinctive workflow. Our flexibility allows us to design a transcription solution that will meet your unique needs from preferred dictation methods to several different retrieval options.

Most importantly, all of our services are HIPAA compliant. Every medical transcriptionist we use works directly for Elite; we do not subcontract transcription overseas. Elite also maintains the highest level of data storage/transfer security available.

Our personalized service is unmatched in the industry. Doctors and health professionals work with the same professional transcription team each time, a team that is trained in your specialty. Transcripts are double-checked by a member of the Quality Assurance Team for even greater accuracy and fewer blanks so you can focus on patient care, not editing documents.

Elite assures that documents are formatted to your specifications and ready to go. We also offer advanced services such as electronic signatures, automated faxing, and automated printing, as well as offering dictation clinics to help further reduce the time you spend on document management.

Billing departments appreciate our flexible options as well – rather than a set number of packages, we will design a contract that covers only the services you use.

Communication is Key to Higher Patient Care

Quickly and accurately conveying patient information in referrals, H&Ps, SOAP notes, operative reports and other medical documents is crucial to effective patient care. Perhaps paradoxically, medical record systems are notoriously incompatible with each other. Many transcription companies meet this challenge by creating “generic” templates that may or may not meet your needs. As flexible as this may sound, it actually adds to the amount of time you or your office staff must handle the document.

Elite Office Solutions solves this problem using a different approach -- we format documents properly during implementation so they integrate perfectly with your systems; we prepare your final documents in your preferred format and file type. Our powerful WebEMR system allows you to electronically sign documents so that they can be on their way to your final destination, quickly and securely.

We are convinced that once you have tried our transcription services, you will understand why we are called Elite.

Speech Recognition and "Point-and-Click" EMR Editing

Based on increasing demand, Elite Office Solutions now provides speech recognition editing and “point-and-click” EMR editing. Here’s why:

When it comes to speech recognition, nothing hears like the human ear. This is especially true when accents and cultural idioms come into play.

At Elite Office Solutions, we provide another set of eyes to help ensure your transcriptions and EMRs generated by voice-recognition software or “point-and-click” options are complete. At the end of a day, your transcription software may not be able to tell the difference between “Dr. Bonier” and “Dr. Bone Ear” – but we will.

There are other reasons to turn to Elite. Our transcriptionists are more like specialized document managers – and that is a skill that software will never be able to replace. We can link to EMRs and edit reports to ensure a quality document, and our transcriptionists have the skills needed to append reports quickly and easily. That means doctors waste less time with text management tasks like editing EMRs, referrals, and other patient documents.

  • If you use voice-recognition software, Elite Office Solutions can help you ensure you are producing quality documents every time. Simply forward us the transcription, and we will edit for spelling and accuracy, and flag the words that need clarification.
  • If you use “point and click” type EMR entries, you may find that your options are too limited. Simply dictate what you truly want to say and send us the audio files. We’ll insert the transcription exactly where you want it in the EMR.

Contact Elite for Your Personalized Office Solution

Call Elite directly (1-800-977-8973) for more information or to start creating a medical document management solution that works best for you and your office.

1-800-977-8973

 




 

Elite Office Solutions offers HIPAA compliant transcription services for every speciality and sub-specialty. Our transcriptionists possess strong English grammar skills and are well-versed in medical terms, ensuring accuracy every time.

If your sub-specialty is not on the below list of disciplines, please contact us anyway and we will discuss your options with you.

  • Allergy
  • Bariatric Surgery
  • Cardiology
  • Dermatology
  • Endocrinology
  • Gastroenterology
  • Genetics
  • General Surgery
  • Hematology
  • Internal Medicine
  • Nephrology
  • Neurology
  • Neurosurgery
  • Nutrition
  • Oncology
  • Ophthalmology
  • Orthopedics
  • Otorhinolaryngology
  • Pediatrics
  • Physical Therapy
  • Psychiatry
  • Psychology
  • Pulmonology
  • Respiratory Therapy
  • Urology
  • Vascular Surgery


Managed care and government regulations have made practicing medicine a challenge. More and more time is required on administrative tasks than on actual patient care. Elite Office Solutions can be your "transcription solution."

DOCUMENTATION INCLUDING:
  • Referral Letters
  • History and Physicals
  • SOAP Notes
  • Operative Reports
  • Discharge Summaries
  • Consultations
  • Office/Progress Notes
  • Medical/Legal Narratives
Once transcription is completed, you have many options for return:
  • WebEMR (which can include electronic signature, auto faxing, and auto printing)
  • Secure E-mail
  • Direct Connect Modem
  • FTP
  • Courier

The American Transcription Association